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Senior Administrative Assistant

Company Name:
Glynlyon
Job Summary:
The Senior Administrative Assistant position is a combination of Administrative Assistant and Event Planning Coordinator. The person in this highly visible position is responsible for providing administrative support for the Chief Communications Officer and Professional Development Team as well as planning and coordinating employee and customer events and activities.
Reports To:
Chief Communications Officer (CCO)
Supervises:
No Direct Reports
Essential Functions:
Provides administrative support for the CCO including calendar management, travel arrangements, meeting attendance and workflow/schedule optimization.
Drafts Company communications, both internal and external, on behalf of the CCO.
Plans and coordinates external and internal meetings and events to include but not limited to proactively lead in venue selection, aggressively negotiates favorable contracts with selected venues and vendors, manage all logistical details including room setup, audio visual needs, attendee hotel registration, food and beverage, local transportation coordination, cancellations / substitutions, on-site management and post-program invoice review.
Represents the Professional Development & Training Department with internal and external customers and all level of employees including Executive Team members.
Compiles various reports and ensures information is accurate and the quality meets expectations.
Interacts with all internal customers and direct reports of the CCO/VP to ensure the office is providing the highest level of customer service and efficiency.
Responsible for a wide variety of administrative tasks including office supplies procurement, paperwork completion, onboarding new associates, and other special requests.
Performs other duties as assigned or necessary.
Other Duties:
Develops and provides employee training on Microsoft Office programs
Participates on various Company committees as requested
Coordinates charitable campaigns including quarterly blood drive
Knowledge, Skills & Abilities:
Ability to work in a fast paced environment with frequently changing priorities
Excellent organizational, time-management, and work prioritization skills
Proficiency with Microsoft Office programs including Word, Excel, PowerPoint and Outlook
Professionalism and the ability to maintain confidential information
Excellent verbal and written communication skills involving high-level communications with internal and external contacts
Exceptional ability to organize work and tasks; attention to detail and excellent follow-through
Strategically think and understand business and industry; see the "big picture"
Ability to interface effectively with all levels of employees within the company in addition to customers and stakeholders
Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
Ability to learn new technology, processes, and change directions quickly
Ability to adhere to deadlines and multi-task with the ability to juggle major projects
Must be able to operate with a significant amount of autonomy
Education & Experience:
Minimum of Associate Degree and 5 years related administrative experience or Bachelor Degree and 3 years related experience
Experience providing administrative support to an executive level manager
Minimum of 2 years event planning experience
Experience creating Company communications
Work Environment:
Temperature controlled office environment
May be sitting for extended periods of time
Work involves extended periods of computer use
Equal Opportunity Employer
Posted Date: 25-Apr-2014 (MST)
Closing Date: 24-Jun-2014 (MST)
Department: Administration
Location: Chandler, AZ, USA
Pay Type: Salary
Employment Type: Full Time

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