Administrative Assistant - Construction
3.
3 Chandler, AZ Chandler, AZ Full-time Full-time $20 - $26 an hour $20 - $26 an hour 6 days ago 6 days ago 6 days ago Summary At Charter Mechanical we provide complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities.
Our mission is customer service, quality, and industry leading performance.
Our success is based on the quality of our team.
As such, we provide excellent opportunities for growth and advancement.
We are currently seeking to fill a position for an on-site Administratvie Assistant.
Working under the supervision of a Project Manager, the duties included with this position will include the following:
Essential Duties 1.
Performs clerical and administrative functions in a construction field office.
2.
Maintains general office files, including job files, vendor files, and other files related to the company's operations.
3.
Utilizes computer for email correspondence, data input, meeting scheduling, electronic file management.
Job Duties Assists Project Team with document processing and tracking; such as:
- Safety training records, safety inspection reports and audits.
- New hire paperwork processing, new hire orientation coordination.
- Quality control documents, submittals, Operation and Maintenance manuals.
Assists with purchase order entry and material tracking.
Produces and assembles PDF (Adobe or Bluebeam) documents and packets.
Performs document storage and filing in the project management software (Viewpoint & WMS).
Training in these systems to be provided.
Develops and implements an organized hardcopy filing system.
Utilizes Excel, Word, Outlook, Bluebeam to create and manage internal documents.
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Education & Experience High school diploma or GED.
This position requires one to three months related experience and/or training or equivalent combination of education and experience.
Certificates, Licenses and/or Registrations This position does not require any certificates, licenses, or registrations.
Travel Requirement This position does not require travel.
Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Computer Skills Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.
Physical Demands & Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk or hear.
The employee is occasionally required to use hands and fingers to type or dial, reach with hands and arms, stoop, kneel, crouch or crawl, use stairways to climb to multiple floors within office building.
The employee must occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually moderate.
To learn more about Charter Mechanical please visit our website:
www.
chartermechanical.
com
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Job Type:
Full-time Pay:
$20.
00 - $26.
00 per hour Schedule:
8 hour shift Ability to Relocate:
Chandler, AZ:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Chandler, AZ Chandler, AZ Full-time Full-time $20 - $26 an hour $20 - $26 an hour 6 days ago 6 days ago 6 days ago Summary At Charter Mechanical we provide complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities.
Our mission is customer service, quality, and industry leading performance.
Our success is based on the quality of our team.
As such, we provide excellent opportunities for growth and advancement.
We are currently seeking to fill a position for an on-site Administratvie Assistant.
Working under the supervision of a Project Manager, the duties included with this position will include the following:
Essential Duties 1.
Performs clerical and administrative functions in a construction field office.
2.
Maintains general office files, including job files, vendor files, and other files related to the company's operations.
3.
Utilizes computer for email correspondence, data input, meeting scheduling, electronic file management.
Job Duties Assists Project Team with document processing and tracking; such as:
- Safety training records, safety inspection reports and audits.
- New hire paperwork processing, new hire orientation coordination.
- Quality control documents, submittals, Operation and Maintenance manuals.
Assists with purchase order entry and material tracking.
Produces and assembles PDF (Adobe or Bluebeam) documents and packets.
Performs document storage and filing in the project management software (Viewpoint & WMS).
Training in these systems to be provided.
Develops and implements an organized hardcopy filing system.
Utilizes Excel, Word, Outlook, Bluebeam to create and manage internal documents.
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Qualifications Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Education & Experience High school diploma or GED.
This position requires one to three months related experience and/or training or equivalent combination of education and experience.
Certificates, Licenses and/or Registrations This position does not require any certificates, licenses, or registrations.
Travel Requirement This position does not require travel.
Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Computer Skills Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.
Physical Demands & Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk or hear.
The employee is occasionally required to use hands and fingers to type or dial, reach with hands and arms, stoop, kneel, crouch or crawl, use stairways to climb to multiple floors within office building.
The employee must occasionally lift and/or move up to 25 pounds.
The noise level in the work environment is usually moderate.
To learn more about Charter Mechanical please visit our website:
www.
chartermechanical.
com
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Job Type:
Full-time Pay:
$20.
00 - $26.
00 per hour Schedule:
8 hour shift Ability to Relocate:
Chandler, AZ:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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